For clinics & practitioners

Your clients e-transfer you all day. Stop matching each one by hand.

High session volume, small repeating amounts, every payment untagged. eTracer books them to the right invoice automatically.

14 days free No inbox connection — ever Cancel in one click

Volume plus repeating amounts is the worst combination

Clinics hit this problem from a different direction than trades: not big payments, but many small identical ones. Twenty clients a week at the same session rate produces twenty transfers of the same amount, which makes matching by value alone impossible. Names help less than you'd expect — a partner pays for a spouse's massage, a parent pays for a teenager's physio, an employer pays for an employee's treatment. And because insurance covers part of some visits, the amount that actually arrives often isn't the amount on the invoice.

How eTracer fixes it

Two connections. Five minutes. You never chase an e-transfer again.

1
Your filter forwards the e-transfer email
Your one-time Gmail filter forwards each Interac notification to your private eTracer address the moment it lands — eTracer never connects to your inbox, and every email is verified as genuinely from Interac.
2
It matches the right open invoice
Using the amount, timing, and what it's learned about each payer, eTracer finds the matching invoice in your accounting software. Anything unclear waits for a one-tap confirm.
3
It books the payment and sends the receipt
The invoice is marked paid in your books and a branded receipt goes to your client automatically. You just get paid.

Works the way you already get paid

eTracer uses timing and learned payer history rather than amount alone, so identical session fees don't confuse it. Partial payments — the patient portion after an insurer pays the rest — apply correctly and leave the right balance. Anything ambiguous waits for a one-tap confirm rather than being guessed.

In practice
A parent pays for their teenager's physio under the parent's name. You confirm the link once; every future session from that parent books to the right client file automatically.
Unlimited e-transfers matched
Learns each payer once
One-click safe reversals
Full audit trail for your accountant
Questions

Good questions, straight answers.

Do you see any patient or health information?
No. eTracer only ever receives the Interac notification emails your filter forwards — sender name, amount, date and memo. It never connects to your inbox and never sees clinical records, client emails, or anything else.
Can it handle patient portions after insurance?
Yes. A partial payment applies against the invoice and leaves the correct balance, so the remainder stays visible instead of the invoice closing early.
What if several clients pay the same session fee?
That's the normal case in a clinic, and it's why matching on amount alone fails. eTracer weighs timing and payer history too, and asks you when it genuinely can't tell.

Stop reconciling e-transfers by hand.

Connect your inbox and your books in about five minutes. Free for 14 days — cancel in one click, and your books stay exactly as eTracer left them.

Start your free 14-day trial